St. Antoninus PTO Bylaws

Contents

Article I – Dues

Article II – Term of Office

Article III – Duties of Officer

Article IV – Nominations and Elections

Article V – Audit

Article VI – Fund Disbursements

Article VII – Amendments

Article VIII – Voting Rights

Article I – Dues

1. The dues of this organization shall be determined by the officers, subject to the approval of the general membership at any general meeting by a simple majority of those present.

2. The dues shall be payable per fiscal year, July 1 to June 30.

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Article II – Term of Office

1. The term of office for the Co-Vice Presidents will be one year, after which the Co-Vice Presidents automatically assume the office of Co-President for one year.

2. The term of the Co-Treasurer, Secretary, and the “ex-officio” Faculty Representatives will be two years.

3. The office of Co-Treasurer must be held by two (2) individuals.

4. No officer or “ex-officio” member serving a full two-year term shall be eligible for a consecutive term in the same office.

5. No officer shall hold more than one office at any time.

6. Vacancies of an officer shall be filled by the President and/or Co-Presidents.

7. Vacancies of an “ex-officio” member shall be filled by the Principal of St. Antoninus School.

8. Each term of office will begin July 1 and end June 30, coinciding with our fiscal year.

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Article III – Duties of Officers and "Ex-Officio" Members
 

The President and/or Co-Presidents shall:

1. Be the chief executive officer of this organization.

2. Preside at all general meetings and special meetings.

3. Appoint chairpersons of standing committees.

4. Appoint special committees and their chairpersons.

5. Call special meetings.

6. Be an “ex-officio” member of all committees except the Nominating Committee.

7. Work closely with the St. Antoninus Parish Council liaison.

8. Perform such other duties as are pertinent to the office.

The Vice-President and/or Co-Vice Presidents shall:

1. Preside at meetings in the absence of the President and/or Co-Presidents.

2. Assume office of the President and/or Co-Presidents if a vacancy occurs.

3. Have such powers and perform such duties as may from time to time be assigned by the President and/or Co-Presidents.

4. At the conclusion of a one (1) year term of office as Vice President and/or Co-Vice Presidents, he/she shall become President and/or Co-President for one year.

5. Perform such other duties as are pertinent to the office.

The Co-Treasurers shall:

1. Handle all finances of the organization.

2. Prepare a financial report of all events.

3. Give a financial report at all meetings of the organization.

4. Prepare an annual report of all members who have paid their dues.

5. Perform such other duties as are pertinent to the office.

The Secretary shall:

1. Keep an accurate record of all meetings.

2. Keep an accurate record of the Constitution and By-Laws to include filing and dating all Amendments to the Constitution and verify that there are two (2) signatures on all Amendments.

3. Conduct all general correspondence of this organization.

4. Perform such other duties as are pertinent to the office.

The Faculty Representative shall:

1. Represent the faculty at all Board and general meetings.

2. The Faculty Representative will be a liaison between PTO and faculty.  He/she will report on PTO activities at faculty meetings, coordinate faculty efforts with respect to PTO activities, and provide feedback from faculty to PTO.

3. Perform such other duties as are pertinent to the office.

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Article IV – Nominations and Elections

1. The Nominating Committee shall consist of a minimum of two (2) members, excluding the President and/or Co-Presidents.  The members of the Nominating Committee shall be appointed by the President and/or Co-Presidents.  It shall be the duty of this committee to nominate candidates for the office to be filled at the May meeting.  Nominations from the floor shall be called for.

2. Elections shall be held annually.

3. Any faculty or administration, who is a parent of a current student of St. Antoninus School, is not eligible to hold an office of this organization.  He/She is eligible to be appointed as an “ex-officio” Faculty Representative.

4. In odd numbered years, a Vice President or Co-Vice Presidents, and Co-Treasurers will be elected.  One “ex-officio” Faculty Representative will also be appointed.

5. In even numbered years, a Vice President or Co-Vice Presidents and Secretary will be elected.  One “ex-officio” Faculty Representative will also be appointed

6. The “ex-officio” Faculty Representative will be chosen at the discretion of the Principal.

7. The position of Vice President or Co-Vice President, Co-Treasurers, and Secretary will be nominated through the Nominating Committee and approved by a simple majority vote of members present at the final regularly scheduled general meeting of the fiscal year.

8. Installation of the new officers shall take place at the final regularly scheduled general meeting of the fiscal year.

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Article V – Audit

1. The fiscal year shall be from July 1 to June 30.

2. An auditor shall be appointed by the President and/or Co-Presidents to audit the accounts of the Treasurer annually.