Building & Grounds Committee

The Building & Grounds Committee

is responsible for maintenance and improvement projects throughout the parish grounds.

Building & Grounds Committee Constitution

Fall Rake-Out Day

On Saturday morning, November 17, members of the parish volunteered for the annual Fall Rake-Out day. The entire campus was cleared of leaves and debris. Thanks to all who helped make the St. Antoninus campus our little corner of paradise.

St. Antoninus Building & Grounds Commission

Date: March, 2008 No meeting , notes on project updates:

School roof:

The school roof copper dormers have been replaced.

The copula on the school was inspected and shown to be in decent shape. There is need for some maintenance/ painting. It covers 2 roof vents, so it is a needed.

School Chiller:

The school ice bank system will be bypassed starting this spring (due to several issues with that system). We are waiting on a final schedule. This involves some piping and programming changes.

We are getting quotes on in-room air conditioners for the 2 computer room (vs using the ones in the windows)

Health inspection was completed; this involved a more thorough review based on the new Jarod’s Law. A remediation plan will be filed within 60 days. There were no major items cited. General categories: Cabinets and tables that need to be secured due to possible tip hazard, MSDS sheets needed for items in classrooms, Locker room floors need to be cleaned, Science & Art room specifics.

The pew refinishing is schedule from May 30 (center sections removed) to be returned by June 28^th.

Undercroft Plans:

The group is completing bids on the flooring, ceiling and electric. The plan is to start work on the new storage area in May.

Cleanup Day will be Saturday April 26^th.

Some pre-work has already been done- the dead shrubs were removed.

Elder students did some community service hours to pickup around the grounds.

Some trees were planted by Greg Lester.

Summer Painting:

In School: We will utilize David Endres as a supervisor of the paint projects this summer along with summer high school help. The projects are: old school hallway and door frames. There are also some areas at church and the rectory that require painting.

Facility Exterior: Peggy is getting bids on painting needed around the campus exterior.

New items:

The 1^st floor classrooms (specifically rm 19) have a raised threshold at the doorway that is causing a trip hazard.

There is a project to renovate the scout room. It is being done as an Eagle Scout project. Father has approved this project and is allowing solicitation of funds as this is part of the St. Antoninus facility.

Next meeting planned Monday April 14^th 7:30

The Undercroft planning group will meet prior at 6:30pm in Undercroft.

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St. Antoninus Building & Grounds Commission

Date: Feb. 11, 2008

Attendees: Greg Langenbrunner, Randy Palicki, Dave Endres, Mark Cappel, Bill McIntyre, Mary Hirlinger, Mike Egner, Fr. Armstrong, Peggy James

Meeting notes/updates:

The school roof copper dormers have been replaced.

The copula on the school was inspected and shown to be in good shape. There is need for some minor maintenance. It covers 2 roof vents, so it is a needed.

The school ice bank system will be bypassed starting this spring (due to several issues with that system). We are waiting on a final schedule. This involves some piping and programming changes.

New items/ discussion:

We are getting quotes on in-room air conditioners for the 2 computer room (vs using the ones in the windows)

A light in the lower parking lot is out and needs to be replaced- this is one that Duke maintains, they will be contacted.

Jarod’s Law is new legislation that requires a lot more detailed inspection by the Health Department.

(This law is generally a school safety item; named after a child that was killed from a folded lunch room table)

We will have our inspection later this month. Key areas of focus will be: MSDS sheets, Bleacher inspection, Lunch room inspection and Roof inspection.

The group was asked to approve proceeding with the pew refinishing project. The center sets of pews in church are in need of refinishing. The “pie” sections were done 2 years ago. The group agreed. The schedule will be setup to minimize disruptions to planned events- ie: weddings. It was noted that many book rack need repair prior to the new refinishing.

It was noted that many school floor tiles are loose- specifically around 1^st grade rooms. This will be added to the maintenance work list.

It was recommended that the front church sign get new landscaping.

Grounds updates – Cleanup Day:

The group discussed that the grounds need some extra work due to the drought conditions last summer; many shrubs need to be removed (and not replaced). They agreed to do this effort separate from the spring cleanup day- some time in early April- date TBD.

Cleanup Day will be Saturday April 26^th.

Summer Painting:

It was agreed that we will utilize David Endres as a supervisor of the paint projects this summer along with summer high school help. The projects are: old school hallway and door frames. There are also some areas at church and the rectory that require painting.

Next meeting planned Monday April 14^th 7:30 (No March mtg)

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PROJECTS PRIORITY/COMMENT

Repair floor door stops for double doors in school new wing	Compl
Install thermostat covers in school	Compl	Maint
Repair school slate roof- dormer change	Compl
1^st grade paper towel dispenser change.	Compl

School chiller	Planned	Century
Pew refinishing- center sections	Planned	Trinity May 30- June 28

The fresh air vents around church need to be painted	painting	Spring/summer
Replace gutter on back side of church	Roof work	Spring/sum
Mark reserved parking spots for musicians/staff- ok 3 by fence	painting	Spring/summer
AC units for room 102	Utilities	Century
Replace key pads at school	Doors
Repair exterior school door in new lower level by gym- threshold sticks	Doors
Church doors- some need paint & repair, Front door- new urethanes	painting	Spring/summer
Chair storage- plan to purchase more racks or modify existing	other	Plan with undercroft
Repair threshold at room 19	Flooring	Summer
Repair loose tile at school	Flooring	Summer
Repair old school copula	Roof work	Spring/summer
Clean up cables on Childs Garden building	other	Spring/summer
Repair roof vent over stage to allow opening with rope	Roof work	Maintenance

Landscape the old pond area	Landscape
Landscape around the front church sign	Landscape
Landscape the planters in the amphitheater	Landscape

Lower boiler room- controls need to be updated. It was proposed that we upgrade the controls overall for better facility managing.	Utilities	Planned- V. Feldman
Black railing around Church school & rectory painting- every 2-3 years	painting	Maint Summer
Maintain all gutters/ downspouts and window wells	Monitor	Maint- ongoing
Church Sound System- Phase 3- other improvements if needed- replace amp? repl wireless mic?	Monitor
Tree Memorial plan: Allison, O’Shaunessey requests-proposed donor plaque	Study
Put an awning by the gym lobby entrance	Study	Need design
HVAC cost/benefit at Childs Garden	Study
Install a new fence with gate opening to ease disposing of yard waste	On Hold	Quote: $1090
School desks- refurbish?	On Hold	cost/benefit

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CONSTITUTION

(approved Feb. 2001; rev. Aug. 2006)

St. Antoninus Building & Grounds Commission

Article I. NAME

The Name of this organization shall be the St. Antoninus Building & Grounds Commission.

Article II. PURPOSE & FUNCTION

This organization shall have the following purpose and functions:

A.     Purpose

Ensure that the parish grounds, buildings and infrastructure are properly cleaned and maintained to:

Provide for the health and safety of those who use them.

Reflect our parish dedication to quality.

Provide a physical environment that is conducive to learning.

Provide a physical environment that instills pride in parishioners, students, teachers, clergy, and administrators.

Maximize the useful life of the parish assets.

B.     Functions

1.  Provide consultation and advice to the Pastor and Business Manager regarding:

Long term grounds, infrastructure and facility needs.

Annual maintenance requirements for budget planning.

Recommended and prioritized routine tasks (daily, weekly, monthly, seasonally, and annually) for proper cleaning and maintenance over and above the tasks the principal and Business Manager assign to the maintenance staff.

Proposed changes to cleaning and maintenance activities and support.

2.  Authorized to act under the direction of the Pastor or Business Manager to provide support service for special activities outside normal day-to-day maintenance.

3.  Establish with the maintenance staff and Business Manager and maintain a measurement system to evaluate conformance to established targets and provide periodic feedback to the Pastor and Business Manager regarding adherence to standard maintenance requirements.

4.  Establish committees, when necessary, for selected periodic cleaning and maintenance activities. The committee may solicit the help of other volunteer parishioners to assist in these activities.

Article III. MEMBERSHIP / APPOINTMENT / TERMS

A.   All commission members must be:

At least 18 years of age or older.

Registered parishioners of St. Antoninus or employees of the parish.

B.  Membership will consist of a minimum of five voting members.

C.  Existing commission members shall recommend new commission members to the Pastor for appointment. The Pastor maintains the right to confirm or deny individual appointments.

D.  Each commission member will serve a three year renewable term. The term appointments will operate concurrently with other parish commissions. Terms will be staggered for overlap of commission members; three members/year.

E. Commission members may be removed from the commission based on lack of attendance at meetings or lack of participation in scheduled activities. Commission members must attend at least 50% of the annually scheduled meetings and may not miss three consecutive meetings. Voting for commission member removal requires a two-thirds majority of all voting members and final approval by the Pastor.

F. Recommendations for appointment of replacement commission members will be provided to the Pastor for final approval. The replacement commission members will complete the duration of the term of the person replaced.

Article IV. OFFICERS / DUTIES / TERMS / ELECTIONS

A.  CHAIRPERSON

The duties of the Chairperson shall be as follows:

To preside at all general meetings of the membership

To appoint committees and hold the members responsible for the duties entrusted to them.

To serve as a liaison with the Parish Business Manager.

To appoint an individual from this commission to represent this commission on Parish Council.

To recruit new members and ensure the membership is filled.

To perform other duties as directed by the Pastor.

The term of the Chairperson will be two years.

B.  VICE-CHAIRPERSON

The duties of the Vice-Chairperson shall be as follows:

Perform the duties of the Chairperson in his/her absence.

The term of the Vice-Chairperson is two years. The Vice-Chairperson is not required to become Chairperson at the end of the Chairperson’s term.

C.  SECRETARY

The duties of the Secretary shall be as follows:

Record and distribute minutes of all general meetings of the membership at least one week prior to the next scheduled meeting.

To communicate to the parish the actions and plans of the commission.

       The term of the Secretary is two years.

D.  Elections for open commission officer positions will be held annually during June. Nominations of commission members for the officer positions may be submitted up to three weeks prior to the date of the June elections.

Article V. MEETINGS

A.   The Commission shall meet on the 2^nd Monday of each month. The commission shall meet at least six times annually. The meeting date, time and location will be announced in the parish bulletin on the weekend prior to the meeting.

B.  The meetings will be open to all parishioners.

C.  The agenda will be arranged in advance of the meeting by the Chairperson. Changes or additions to the agenda at the meeting will require approval of the Chairperson.

D.  A quorum for the meeting shall consist of a majority of commission seats.

E.  Special meetings of the commission may be called with the approval of the Chairperson.

        At least three days advance notice to commission members is required.

Article VI. CONSTITUTION RATIFICATION AND AMENDMENTS

A.  This constitution shall be published for the review by the parish-at-large. The publication shall contain the names of the current commission members to whom parishioners may voice questions or opinions. The commission shall wait for at least two weeks after publication for response from the parish. Responses from the parishioners shall be prayerfully considered before voting on the constitution. Approval by the Pastor and at least a two-thirds vote of the entire commission is required to ratify the constitution.

B.  This constitution shall be supplemented by By-laws.

C.  Amendments to the constitution may be introduced by a commission member at a regularly scheduled meeting. The proposed amendment must be in writing and provided to each commission member at the meeting. The commission may not vote on the amendment until the next regularly scheduled meeting. The amendment must be passed by at least a two-thirds vote of the entire commission and approval by the Pastor.